Employee Onboarding
Collect new-hire details and paperwork before day one.
Overview
The Employee Onboarding template helps you gather everything you need from a new starter before their first day. New hires complete their personal and contact details, share basic bank and tax information for your payroll team, and add an emergency contact, all in one form. The information arrives in your responses dashboard, so HR can prepare accounts, equipment and paperwork in advance instead of scrambling on day one.
The template is fully editable in the NodumForms drag-and-drop builder. Use short text fields for name, home address and national insurance details, an email and phone field for contact information, and a file upload for signed documents or right-to-work paperwork. Add dropdowns for department or team, and long text questions for any notes the new starter wants to share. Apply your company branding through the Styles panel so the form feels like a warm, official welcome rather than a generic data-entry exercise, and reorder fields to match your own onboarding checklist.
Note that NodumForms collects this information securely but does not process payroll or run bank transfers; bank and tax details are simply captured so your finance or HR system can use them later. Connections use TLS encryption and IP addresses are stored hashed, and you can delete a response once you have transferred the data into your HR tools to keep records tidy and GDPR-friendly. Share the form by link with each new hire, track who has completed it with the live response count, and export submissions to CSV to import into your existing systems whenever you are ready.
Perfect for
Get new starters ready before day one
HR teams and office managers use this form to collect new-hire paperwork ahead of a start date. Send the link to a new employee after they accept the offer, and they complete their details, emergency contact and bank information at their own pace. By their first morning you already have what you need to set up payroll, accounts and a desk, so onboarding feels smooth and welcoming.
Why this template works
- Gather personal, bank, tax and emergency details in a single secure form
- Track who has completed onboarding with a live response count
- Delete responses after transferring data to keep records tidy and GDPR-friendly
- Export new-hire details to CSV for your payroll and HR systems
How to use
- Select the Employee Onboarding template to bring the form into your builder.
- Adjust the fields to match your onboarding checklist and add your company branding.
- Publish the form and send the link to each new hire after they accept their offer.
- Review completed forms in the dashboard and export the details to CSV for payroll and HR.
What this template includes
- Full name
- Home address
- Personal email
- Phone number
- Bank details for payroll
- Emergency contact
- Right-to-work document upload
FAQ
- Is the new starter's information kept secure?
- Yes. Submissions are sent over TLS encryption and IP addresses are stored hashed. NodumForms does not train on your data, and you can delete a response once the details are in your HR system.
- Does NodumForms process the payroll or bank details?
- No. The form collects bank and tax details so your finance or payroll team can use them. NodumForms does not run payments or transfers; export the data to CSV and process it in your own tools.
- Can I match my onboarding checklist?
- Yes. Reorder, rename or remove fields in the drag-and-drop builder and add dropdowns for department or team, so the form mirrors your internal onboarding process exactly.